Post Category → hazel

Sorting and Moving Documents with Hazel

In the Mac Power Users paperless episode(3), I commented that I do a lot of my document sorting automatically using a great little Mac application called, Hazel (reviewed here). So here is how I did it:
In the Hazel preference pane, pick the folders button and locate the source of your scanned images. Hitting the “+” button allows you to create a new folder to examine and, more importantly, a new rule. I’m making one to file my auto insurance statement.

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This rule picks anything I’ve named CN Auto Statement. First, it renames the file inserting the date before the name. You simply drag the date created field into the name. Don’t forget to add a space or hyphen between the date and name.

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Next, create a rule to move the file to your selected location.

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Finally sort it into a subfolder based on the year. Use the date created field and delete all elements except for the year.

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Here is the final rule.

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I made rules for all of my regular documents. So long as I remember to name them correctly, the rest is done automatically. Thanks Hazel.

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Review – Hazel

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If you would like to listen to this review, you can hear my dulcet tones on MacreviewCast #136
I’ve been getting deeper into automation lately. In this regard, I’ve discovered a very handy little application called Hazel. Hazel, published by Noodlesoft.com, is an appropriately named application that does the housekeeping on your Mac. It is a preference pane that allows you to make a series of rules as to how to handle certain files on your system. Hazel then, either automatically or at your command, goes off and executes the rules you create. I think perhaps the easiest way to describe it is to give a few examples of some of my Hazel rules:

* Hazel empties my trash every few days

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* Hazel empties my downloads folder and puts the movies in my movies folder, pictures in my picture folder, and music in my iTunes library.
* Hazel clears out my media-heavy temporary files such as soundtrack and movie temp files once a week.
* I have one folder on a password encrypted sparse image drive that is the recipient of my scanned documents. When I ask Hazel to clean that folder, it takes each pdf and moves it to a sub folder organized by month and year. If it needs too, Hazel will create a new monthly folder.

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I’ve really only scratched the surface with my usage so far. Hazel can also set color labels and add Spotlight comments. It can even rename your files. It integrates with the iLife library allowing you to send files into iPhoto and iTunes. If you are trying to break yourself of the habit of accumulating files on your desktop, Hazel can lend a hand.
These are just a few examples of what Hazel can do. Lately, whenever I catch myself doing repetitive file management tasks, I end up making a Hazel rule to get that bit of drudgery out of my life.
If you don’t already have a program to delete applications, like AppZapper, Hazel has a feature called AppSweap that sniffs out related files when you go to delete an application.
I exchanged email with Hazel’s developer, Paul Kim. Paul explained that he developed Hazel out of frustration with keeping his desktop clean and his observation about what a good job smart folders did of keeping his mail organized. Paul says he is looking into adding a few Leopard specific features but also intends to continue supporting Tiger
I really enjoy using my Mac. I want to spend that time, however, getting my work done or having fun making music or working on the MacSparky blog. Hazel helps you cut down on the time spent doing computer housekeeping and more time for the fun stuff.
My review was of version 2.1.1 which is universal binary. Hazel can be downloaded at Noodlesoft.com for a free 14-day trial. A full license will cost you $21.95. However, Paul agreed to give a 10% discount to MacReviewCast listeners and MacSparky readers for the week of December 1-8, 2007. Just enter the coupon code MACSPARKY. Now is your chance!

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