Mac Power Users 742: All About Mimestream, with Neil Jhaveri

Neil Jhaveri founded Mimestream, a macOS email app for Gmail users. On this episode of Mac Power Users, Stephen and I talk to Neil about his time at Apple, Mimestream’s roadmap (including an iOS version and supporting non-Google services), and email’s place in today’s world.

This episode of Mac Power Users is sponsored by:

  • Squarespace: Save 10% off your first purchase of a website or domain using code MPU.
  • Indeed: Join more than 3.5 million businesses worldwide using Indeed to hire great talent fast.
  • Ecamm: Powerful live streaming platform for Mac. Try it for free today.

Fixkey.ai: Make Your Writing Better Today (Sponsor)

This week’s sponsor, Fixkey.ai, is an excellent implementation of AI that you can start using today. Fixkey is an app on your Mac that, with a single keystroke, will grab your text and check it against an artificial intelligence grammar checker. It can then intelligently rephrase an entire sentence, and you do not need to manually click on individual problems; it just fixes them. It can even show you what it changes. You don’t need to click on single words to correct them. Just trigger Fixkey and let it do its work.  

I’ve been using it for several months, and I’m impressed. I love that it works everywhere and gives me a way to quickly clean up and improve my writing. Its ubiquity is what really makes it work. Type anywhere on your Mac, and you still have Fixkey.ai at your back.

With Fixkey Pro, you can access all the new features, 24-hour support, and unlimited use of AI models to translate any language into English. You can even set up custom prompts. Best of all, the gang at Fixkey.ai will give you a 30% discount with coupon code, MACSPARKY30.

Focused 202: Slow Productivity

Mike and I use this episode of Focused to consider Cal Newport’s philosophy on organizing knowledge work in a sustainable and meaningful manner.

This episode of Focused is sponsored by:

  • Zocdoc: Find the right doctor, right now with Zocdoc. Sign up for free.
  • Indeed: Join more than 3.5 million businesses worldwide using Indeed to hire great talent fast.
  • Vitally: A new era for customer success productivity. Get a free pair of AirPods Pro when you book a qualified meeting.

Apple’s “Let Loose” Event Set for May 7

We’ve been talking about new iPads for months. It looks like it’s nearly time for release with Apple’s announcement of the “Let Loose” event, scheduled for May 7. The event, confirmed to be an all-digital affair, sure looks to be iPad-focused with the prominent display of Apple Pencil.

Mirroring the online format of last October’s “Scary Fast” event, this one will be at 7 a.m. PT (10 a.m. ET) via Apple’s website. The centerpiece of the event is expected to be the new iPad Pro lineup. Rumors suggest that both the 11-inch and 12.9-inch models will feature OLED displays, making them thinner than their predecessors. This upgrade is anticipated to enhance the visual experience, offering deeper blacks and more vibrant colors.

Also, the iPad Air is rumored to get a new 12.9-inch model. This would follow other Apple product lines getting a less expensive larger model like the 15-inch MacBook Air and the iPhone Plus models.

An intriguing piece of the “Let Loose” puzzle is the tease of a new Apple Pencil. Enhanced with “Find My” integration and magnetically swappable tips, this stylus is rumored to redefine digital drawing and writing. Additionally, a potential “Squeeze” gesture feature could introduce a new layer of interactivity, adding to its versatility. It won’t be long now.

OmniFocus 4.2 Brings Relative Dates to Perspectives

OmniFocus continues to evolve, and with the release of version 4.2 it brings a slew of enhancements that promise to improve your productivity whether you’re on a Mac, iPhone, iPad, or Apple Watch (or even using the new Apple Vision Pro). A few features stand out:

Custom perspective rules are the big one for me. New filtering rules based on dates, repeating tasks, and project groupings allow for more granular organization and review of tasks. You can also set perspective views on relative dates (today, tomorrow, yesterday, and any variation thereof.)

It’s worth noting that this update went out to all versions of OmniFocus simultaneously; I consider that a benefit of SwiftUI.

Mac Power Users 741: In the Apple Trust Zone

On this Mac Power Users feedback episode, Stephen and I catch up on listener feedback, share some unique uses for Freeform, discuss some good Apple Watch apps, and talk about the Mac’s startup sound.

This episode of Mac Power Users is sponsored by:

  • 1Password: Never forget a password again.
  • NetSuite: The leading integrated cloud business software suite.
  • Zocdoc: Find the right doctor, right now with Zocdoc. Sign up for free.
  • SaneBox: Stop drowning in email!

Mac Power Users 740: “From The Beatles to The Libertines,” with Lee Garrett

Lee Garret is the new owner of ScreenCastsOnline. He joins Stephen and me on this episode of Mac Power Users to discuss his background in technology, his Apple gear, and how clear communication and processes are key to any successful endeavor

This episode of Mac Power Users is sponsored by:

  • 1Password: Never forget a password again.
  • Squarespace: Save 10% off your first purchase of a website or domain using code MPU.
  • Indeed: Join more than 3.5 million businesses worldwide using Indeed to hire great talent fast.

On Avoiding Email: Second, Consider the Tool

Last week, I addressed avoiding email with the fundamental question of motivation. Specifically, are you using the easy stuff to avoid doing the hard stuff?

Despite its widespread use, email is not an efficient tool for all types of communication. We’ve overlooked its limitations in our attempt to make it do everything. It’s time we acknowledge that email is often the wrong tool for the job.

Numerous approaches to team communication can free you from the constant need to check your email. While these methods require some initial investment of time and thought, they can ultimately save you hours that would otherwise be spent on lengthy email threads.

For example, I have a scheduled weekly call with my editor where we talk about existing projects for about an hour. During that hour, we get everything handled for the week. Throughout the rest of the week, we keep notes for each other on individual project pages in Notion. Any question that doesn’t fit with a specific project goes on a separate page called “Open Questions.” Then, about a half hour before our weekly call, I go through all open loops and open questions so we can get on the phone and move through them. That one hour every week saves us multiple hours of messages and emails. With a bigger team, that saved time grows exponentially. Additionally, the back-and-forth nature of a phone call often yields better results.

If you are working with a team on a project, a setup like this is way easier than constant email chains with multiple people on it. This gives you one source of truth and one place to go to. It’ll take a little convincing with your team, but once you establish it, they will see the wisdom of it.

Also, try to schedule an in-person meeting regularly to review any open loops. When I was an attorney, every day at 4 PM, my paralegal and secretary could come in and ask me any questions they had. But it was understood they would not pepper me with emails or questions throughout the day.

Finally, there is an ancient bit of technology called the telephone. I put effort into my relationships with coworkers to make them understand that if they have something urgent, they can call me, but it better be urgent. I also make sure they understand that if they email me with something urgent, they will not get a timely response; I’m not your email monkey.

Many other tools are therefore better suited to team communications than email threads. Use your creativity to find a few that can work with your team. Only then can you loosen the grip email can have on your focus.

Focused 201: What to Do When Things Don’t Go Your Way, with Haemin Sunim

Bestselling author and Zen Buddhist teacher Haemin Sunim joins Mike and me on this episode of Focused to talk about gratitude, mindfulness, compassion, and dealing with disappointment when things don’t go your way.

This episode of Focused is sponsored by:

  • Nom Nom: Healthy, fresh food for dogs formulated by top Board Certified Veterinary Nutritionists. Prepped in our kitchens with free delivery to your door. Get 50% off.
  • Squarespace: Save 10% off your first purchase of a website or domain using code FOCUSED.
  • Indeed: Join more than 3.5 million businesses worldwide using Indeed to hire great talent fast.