MPU 320: Always Good Advice

It’s time again for Mac Power Users Live. This month we share listener tips and feedback on a variety of topics including backup workflows, securing your technology and menu bar applications. We also answer listener questions and follow-up on the 9.7″ iPad Pro.

Sponsors are:

  • PDFpen from Smile With powerful PDF editing tools, available for Mac, iPad, and iPhone, PDFpen from Smile makes you a Mac Power User.
  • Fujitsu ScanSnap ScanSnap Helps You Live a More Productive, Efficient, Paperless Life. 
  • Automatic The connected car company that improves your driving and integrates your car into yoru digital life. Enter code MACPOWER to get 20% off your purchase. 
  • Drobo Created by you. Protected by Drobo. Save $100 off select models using code MPU100

About the Hypothetical iPhone 7

It seems like there is enough smoke in the air to think the hypothetical dual-camera system in the iPhone 7 plus may be a real thing. Most recently Mac Rumors released drawings from an alleged Apple casing subcontractor.  If true, the 5.5 inch phone is getting a dual-lens camera system.

This could mean that the camera in the iPhone 7 Plus is significantly better than the camera in the iPhone 7. It looks like the iPhone 7 Plus may also exclusively get a smart connector. 

If the rumors are true and they end up removing the headphone jacks and increasing the disparity between the normal and plus sized iPhones, people are going to go nuts when they announce these in September. Buckle in.

Automating OmniFocus on iOS

I’ve had my head down a lot lately between the day job and the upcoming Hazel Video Field Guide. One thing that’s happened is that I’ve gone completely mad with automating OmniFocus on my iPad. A few weeks ago The Omni Group released a new version of OmniFocus that can interface with template files to create project templates on iOS.
 
Given the inherent limitations of iOS, it’s a pretty elegant system once you figure it out, and I’m going to explain further as soon as I get done with these big projects. Now I prefer to set up project templates on iOS. I didn’t see that coming.

MPU 319: Teddy Svoronos

This week’s Mac Power Users episode is one of my favorites. In it, Teddy Svoronos, a Harvard PhD student and teacher in their graduate program joins us to share some delightfully nerdy workflows for presenting to groups of people and doing big-boy research projects.

Sponsors are:

  • Linode: High performance SSD Linux servers for all of your infrastructure needs. Get a $20 credit with promo code ‘mpu20’
  • Casper: Because everyone deserves a great night sleep. Get $50 off with the code ‘MPU’
  • Igloo: An intranet you’ll actually like, free for up to 10 people.
  • The Omni Group They’re passionate about productivity for Mac, iPhone and iPad.

Sponsor: Daylite

I’d like to thank Daylite for sponsoring MacSparky this week. Daylite is a business productivity app for the Mac, iPhone & iPad. It organizes your contacts, calendars, tasks, notes, emails, projects, and new business opportunities all in one app. What’s special about Daylite is that it links all these things together. It’s used by solopreneurs and small businesses as well as teams within larger companies. 

Mortgage Broker, Gina Best, in Vancouver loves Daylite because it helps her and her team work smarter and more efficiently. She’s cut down on cc’ed emails between her and her assistant because all the email are linked to their clients and projects in Daylite. It’s helped them increase their volume of customers while still maintaining the same high level of customer service.

Yuri Vlasyuk uses Daylite to manage a local arts festival in Ukraine with his team. They use Daylite to plan meetings, prioritize tasks, and balance their workload. They also use Daylite to segment their contacts and send specific email campaigns to vendors, makers, and people attending the fair. Daylite also helps them automate routine tasks so they can build processes that make them faster.

Consultant and solopreneur, Chris Tossell, in the UK loves Daylite because of the way it integrates with Apple Mail. It helps him process his emails quickly and still be able to search and find them later. Daylite also helps him to keep track of calls and follow-ups with clients. In Chris’s words, “Daylite creates order out of what would otherwise be chaos.” 

Daylite is a native app so you don’t need an Internet connection to use it. When you do get an Internet connection, it syncs in the cloud across your devices and with your team.
To learn more about Daylite and how it helps businesses to be more productive, visit Marketcircle’s website. My thanks again to Daylite for sponsoring MacSparky.com.

Moving Forward with Digital Assistants

Siri’s original developers, Dag Kittlaus and Adam Cheyer, left Apple in 2011 and took a bunch of their team with them. Since then, they’ve been working on a new artificial intelligence system, Viv, that is going to get it’s first public demonstration Monday.

Right now there is a lot going on in the intelligent digital assistant world. While Apple was early to this game, Microsoft and Google are right behind and it’s clear there’s a lot of resources from a lot of big companies being thrown at this problem.

Most surprising to me has been the utility of the Amazon Echo. I have been using Siri for years but nobody else in my family does. I think it has something to do with the slight delay that exists between activating Siri and stating a command combined with the sometimes indecipherable syntax you need to use in order to make it work. There is also that thing where Siri will perform a complicated instruction perfectly only to botch things up entirely when you ask it to tell you the weather five minutes later. All of this has improved over the years but there still is enough resistance that my non-nerd family members are not interested.

The Amazon Echo on the other hand has no such resistance. I frequently witness my family turning on the lights, checking the weather, and otherwise interacting with Alexa. To me this is the closest glimpse we’ve had yet to a future with reliable intelligent digital assistants.

I’ve been thinking quite a bit about why the Amazon Echo is “stickier” for the non-techies in my house than Siri. One argument is because the Echo is always on and listening (which is kind of creepy). You don’t need to push a button to get it started. I’m sure that’s part of it, but I believe the real reason is because it’s both easier to talk to and more responsive.

Amazon’s Echo does a better job of parsing the question and giving you useful information. Too often, Siri gets confused because you don’t ask the question just right. Also, the Amazon Echo has never done that thing where it seems to understand me perfectly only report it can’t answer my question because of some mysterious problem out there on the Internet … somewhere. Either way, in the Sparks household the Amazon Echo has been a clear winner for my wife and children.

So getting back to where I started with all of this, we’re getting our first demonstration of Viv on Monday. Your guess is as good as mine over what the long game is for Viv’s developers. Maybe they want to wow us so some big company throws large sums of money at them. However, they already did that with Siri.

I suspect they are more interested in making something that they can develop without the limitations that come with tying their wagon to a large corporation. Keeping Viv independent allows them to make deals easier with third parties so it’s easier to add functionality. It also lets the developers be, generally, more nimble. The downside is that it’s going to be harder to activate. One of the big attractions of Siri is that it is everywhere on iOS. If I have to go open an application to get a digital assistant working for me, I’m much less likely to use it. (I downloaded Microsoft’s Cortana app and I still only launch it for the purpose of testing Cortana.) I think members of my family would be even less likely to launch an app for a digital assistant.

Either way, I hope that Viv is a smashing success. I want there to be a lot of competition in this space and I want these big companies to duke it out. It feels like we are on the cusp of having useful digital assistants in our lives and the sooner that comes, the better.

Hazel 4.0

Today sees the release of Hazel version 4.0. I’ve talked, written, and screencasted about Hazel at length over the years. It’s one of my very favorite Mac utilities. The new version has some great features like:

  • The ability to apply rules to smart folders
  • Rule syncing between Macs
  • Previewing your rules while editing them
  • The ability to toggle extensions

There’s more. Put simply, Hazel can materially improve your productivity. About a month ago I committed to creating a Hazel Video Field Guide. I’ve got a lot of time in this project already and it is looking great. I expect I’ll have a release within the next two weeks. Stay tuned.

Anker’s New USB-C Charger

A friend recently turned me on to this USB Type-C charger from Anker. If you’ve got a USB-C charging MacBook, it’s a great investment.

The 60W charger plugs into the wall and offers four USB and and one USB-C charging ports. I use this next to my bedside table, where I nightly plug in my various Apple devices. Previously I was using a standard USB to USB-C cable to charge the MacBook. It was quite slow. The USB-C charging port in this new device charges the MacBook at full speed. The remaining USB ports also use Anker’s PowerIQ to charge devices (like my iPad) at up to 2.4 amps.

I own a few of these devices and whenever I travel, I always take one with me. This new one just became the official MacSparky travel power adapter because of its faster charge rate. There is also surge protection and temperature control. Third party power adapters always felt sketchy to me but over the last few years, Anker has become my go-to brand.

MPU 318: Backing Up

It has been years since we gave proper attention to backing up your Mac, iPhone, and iPad on the Mac Power Users. This week’s episode dives deep on the current backup options along with our recommendations and tips for dealing with backups. We also cover some of the sticky issues, like online vs. local, family and friends that don’t cooperate, photos and video, and how to account for time-delayed ransomeware. This show came out great and has something for everybody.

Sponsors are:

  • TextExpander from Smile Type more with less effort! Expand short abbreviations into longer bits of text, even fill-ins, with TextExpander from Smile.
  • Marketcircle We help small business grow with great Mac, iPhone and iPad apps including Daylight and Billings Pro.
  • Fracture Bring your photos to life.
  • Squarespace: Enter offer code MPU at checkout to get 10% off your first purchase.

Sponsor: Hoban Press Notecards

This week MacSparky is sponsored by Hoban Press. In our digital age, there’s something extra special about the stationery and calling cards that roll off Hoban’s 1902 letterpress machine.

I’d particularly recommend considering getting some of Hoban’s notecards. I’ve bought notecards from Hoban for both my personal use and my law practice. I love them and my friends and colleagues love receiving them. For truly special people, I even will add a wax seal. Writing a note and sending off one of these notecards lets me channel my own inner J.D. Salinger. One of my favorite notecards is the simply designed Kennedy Notecards but if you want to go nuts, Evan will help you with your own custom design. I made a craftsman style notecard for my personal stationery and I love it.

Since Hoban Press first started advertising here, its proprietor, Evan Calkins, was able to leave his day job and is now working full time at his passion of creating beautiful letterpress paper products. There are several categories of Hoban Press products available to you. Get your own letterpress cards and stationery and use the offer code ‘MacSparky’ during checkout to receive free shipping.